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Insurance & Records

Cal-Court Legal can be your Outsourced Record Retrieval Resource, serving all of California. We offer multiple options for Insurance Cases & Record Retrieval services. Some of our clients just need the non-litigation services (Scanning, indexing, digitizing, copying), while others need both non-litigation and litigation services, (Subpoena preparation, record retrieval, deposition officer). Cal-Court Legal offers a full Sprectrum of options to choose from, and each order can be customized and pieced together depending on the needs of that particular case / order. With a written authorization or subpoena, we can become the critical link between the custodian of records and your Legal / Insurance team. Our secure online portal makes it easy to place records requests, view status updates, and receive digital copies of medical records and other types of documentation. We provide on-site scanning capabilities. We can obtain medical records for any type of claim ensuring that you will get the records you need in order to investigate the claim.

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Full Sprectrum of Insurance Resources

  • Court filings, including e-filing and physical filing

  • Record Retrieval 

  • Court research

  • Courtesy copy delivery

  • Deposition officer services

  • Production of records

  • Scanning and photocopying

  • Subpoena preparation

  • Subpoena Service of Process

  • Commercial / Residential & Registered Agent Service of Process​

Other Services Request Form 

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Non-Litigation Services

More and more Healthcare Organizations are using and integrating EMR and EHR Systems.  Having records easily accessible, leading to better efficiency, more informed decisions and saved physical storage space.  Cal-Court Legal is committed to retrieving numerous kinds of patient records—from health histories to billing statements, treatment chronologies, and complex claims forms. We've found a more efficient way to retrieve important documentation quickly and seamlessly. Digitizing documents, indexing, labeling & annotating data. 

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HIPAA Compliance

Cal-Court Legal understands the importance of ensuring the confidentiality of patient healthcare data pursuant to HIPAA. We keep patient healthcare data private and secure. Our trained staff understands the rules, regulations and process in regards to such sensitive data, and ensures absolute privacy in handling such cases. 

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Medical Groups and Clinics are now scanning patient charts for information, more than ever.

 

Our service will convert the hard copy medical records into a searchable & easy to access digital file.

  • Dentists

  • Private Practice Physicians

  • Hospitals

  • Medical Groups

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Top of the line scanning at 600 dpi, at extremely fast turnarounds for bulk orders needing to be scanned / indexed in hours instead of days or weeks. Our professional staff is very quite and quick. We understand that when scanning on-site, business is still operating, and we do our best to stay out of the way, getting records scanned and put back into place, the same way we found the records initially. 

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  • All available ​Processing in a cloud-native platform, combining classification & extraction components.

  • SOC 2 Type 2 and HIPAA compliant.

  • Scanning, copying records - Reprographics & Digitizing Documents. 

  • Indexing & categorizing files for easy look-up and search functions.

  • USB file and 3rd party storage availability.

  • OSHA & HIPPA Compliant with the upmost focus on security for patient/ clients complete privacy

  • Intelligent document indexing categories based on your specifications

  • We can index Medical records, bank statements, bills / invoices, tax documents, paystubs and ID's.

EMR & EHR SYSTEMS Conversions

​Our Process for Digitial Transformation

Document Preparation - Preparing your records for scanning can include repairing documents so they can be fed into our state of the art equipment. Removal of all staples, paper, binder clips. Ripped and torn pages are repaired. This process must be performed to insure seamless processing. 

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Quality Control

Every image of the patient record is analyzed to ensure every page is captured properly.

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Indexing of Records

We can integrate with your current EMR / EHR platform software and can successfully import with your system.

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Off and On Site Scanning

We can scan on site at your facility or at our secure office in Northern California. Transporting all documents would be a separate "Courier Service," and rate depends on quantity & delivery options. Please contact us for a quote.

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We can scan your documents on-site at your facility, or at our office. Our Office is located in El Dorado Hills, Northern California. If you would like us to off-site this project please contact us for a quote. 

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Once you’ve decided to begin your Digital Transformation project, it’s important to get an idea of how many total patient charts you would like to have completed. We provide our pricing in terms of price per page, which includes all of the services relating to Medical Document Scanning.

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For most projects, our services start at $.25 per Image based on the total Volume of pages to be scanned. The amount of time in preparation required & the number of indexed fields requested.

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Every project is different and requires a different quote. If you’re interested in getting an estimate for your Medical Record Conversion & Digital Transformation project, contact us by filling out the short form on the home page or calling us at (916) 892-0773.​

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Litigation Services

​✓ Real-Time Live Updates & Quick Turn-around times

✓ Bonded Professional Certified Copier

✓ GPS Tracking & Photo Evidence

✓ Can be appointed Deposition Officer

✓ Subpoena Document review, preparation and concierge services available

✓ Proof of Service / Declaration is included with every service ​​

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Place your order online to request the retrieval of legal documents from any court in California. 

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Most Common Legal Documents We Retrieve:

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One of our professional process servers retrieve documents / records from specified location and will then transfer them to address of choosing.

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Retrieved From Court (Online Orders through Platform)

• Signed Order 
• Judgment
• Dissolution of Marriage
• Minute Order

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Writs/ Levies (Retrieved for Opening at Sheriffs Depart.)

* Courtesy Copy option online platform

* Writ of Attachment

* Writ of Execution

* Earning Withholding Orders

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Retrieved From 3rd Party (Business / Doctors Office)

* Medical Records

* Subpoena Records

* Business "Documents & Things"

* Business Records

* Discovery Documents 

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* When ordering this service please click on order form below. 

Medical Record Analysis

Our staff is Trained, Licensed, Bonded & Insured in the

State of California as:

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  • Licensed Professional Photocopier 

  • Licensed Public Notary 

  • Registered Process Servers

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As licensed & Registered - We can be assigned as your Deposition Officer, Photocopy / Scan all your legal documents and serve / retrieve all legal documents. 

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We can act as Deposition Officer for subpoenas served by our office and maintain your subpoenaed records according to the civil code of procedure.

 

Medical and Business Records Subpoena Services: 

We can prepare your subpoena, notice opposing counsel by sending the Notice to Consumer or Notice of Taking Depositions, serve the Subpoenas on all Custodians, and act as your deposition officer.

 

Our professional & trained team ensures that you receive the complete set of documents you need.

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Please see the form below if you would like to request an order for Record Retrieval.

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Document Transformation Services:

  • Document production through On-Site and Off-Site Scanning

  • Digital & hard copy output

  • Copying

  • Scanning

  • X-Ray & Radiology Studies Duplication

  • OCR (Optical Character Recognition),

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Documents are produced digitally and uploaded to our web portal for online downloading, where they can be  printed or transferred to a CD / USB drive.

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Our team also offers mass / bulk document reproduction, on-site and off-site. We have the professional & trained team, equipment and knowledge to handle your reproduction project. Call our office for price quotes for document reproduction.

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Other Services Request Form 

Record Retrieval Request Form 

Seamless Process of Order Entry 

 

  • Easy & Fast - Start to Finish

  • Register online for Case management made easy

  • Live Order Tracking

  • Retrieve Conformed Copies

  • Retrieve Proofs of Service

  • Updates & completed Orders sent directly in your email inbox and online account​

  • Online 24/7 access to orders in your account 

01.

Register& Enroll Online

(No Cost)

Register 1 time and have ongoing access to current and past case orders.

02.

Enter pertinent Information & Submit Order

Who, what, when where & how. Add details for service, depending on your specifications. 

03.

Receive live updates as order progresses

Records available online through your account, with HIPPA level security and ongoing easy access for you

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